Eligibility Rules

Partnership composition

Subprojects have to involve participants from the different EURIS regions (Navarra Region, Stuttgart Region, Eindhoven Region, West-Transdanubian Region and Lodz Region).

In order to meet the minimum requirements, the partnership of the subproject has to comprise at least participants from 3 of the before mentioned EURIS regions.

 

Participants legal status

In order to be eligible for ERDF, beneficiaries have to be public authorities and bodies whose expenditure is considered as public expenditure in accordance with Article 2 (5) of Regulation (EC) No 1083/2006.

Definition of body governed by public law: Body governed by public law according to Directive 2004/18/EC, Art. 1 means any body:

  • (a) Established for the specific purpose of meeting needs in the general interest, not having an industrial or commercial character;
  • (b) Having legal personality; and
  • (c) Financed, for the most part, by the State, regional or local authorities, or other bodies governed by public law;
  • Or subject to management supervision by those bodies;
  • Or having an administrative, managerial or supervisory board, more than half of whose members are appointed by the State, regional or local authorities, or by other bodies governed by public law.

The private sector (i.e. profit-making organisations or NGOs which do not fulfil the requirements mentioned above) can participate in projects at their own cost as long as the participation of the concerned private partner is clearly relevant to the overall objective of the project and in particular to the exchange of experience at policy level.

Furthermore and subject to procurement rules, the private sector can be sub-contracted by partners to provide services or to assist in the implementation of certain activities as external experts.

If an organisation is interested on leading or taking part on a Subproject and has doubts on its eligibility, it can address an enquiry to its Regional Contact Points, who will make an official enquiry to the Approbation Body of the First Level Control of its Member State, as an authoritative and recognised body.

Subproject co-financing rates

Within the EURIS Call, eligible subproject costs can be co-financing by ERDF at either 75% or 85%. The final co-financing rate of eligible project costs by EU funds depends on the region where the respective subproject participant is located.

All remaining project costs (ranging from 15% up to 25% of the overall subproject budget) have to be provided and contributed by the partner institutions themselves. The source of the partners’ own co-financing can be manifold and range from own budget to other public sources at local, regional or federal level.

Subproject co-financing rates
Sub-project participants from... ERDF co-financing National/regional Co-financing
Navarra Region 75 % 25% by Navarra Goverment
Stuttgart Region
75 %
25% by Participant
Eindhoven Region 75 % 25% by Participant
West-Transdanubian Region 85% 10% by Hungarian State
5% by Participant
Lodz Region 85% 15% by Participant

Eligible Budget lines

No Subproject costs can be declared on the basis of flat rates, standard scales of unit costs or lump sums. Eligible project costs in all available budget lines are based upon real costs per partner institution.

Eligible Budget Lines and its description
Budget Line Description
Staff Costs The staff budget line involves personnel costs for the time that the partner organisations’ staff spends on carrying out the project activities in accordance with the application form (full-time or a certain percentage of total working time).
Administration Costs Administration costs may include cost items such as stationery, photocopying, mailing, telephone, fax and Internet, heating, electricity, office furniture, maintenance, office rent and other administration expenditure absolutely necessary for the successful completion of the project and clearly resulting from project implementation. These costs may be direct or indirect general costs.
Travel and Accommodation This cost category refers to the travel and accommodation costs of employees of the partner institutions officially listed in the application form of the sub-project and relates to their participation in meetings, seminars, or conferences taking place within the EU.
Equipment This budget line refers to the purchase of equipment necessary for the successful implementation of the project. As the purchase of equipment cannot be a core element in an EURIS sub-project, it should remain exceptional and, if absolutely necessary, it is highly recommended that these costs do not exceed 5% of the total costs. All eventual purchases have to respect public procurement rules.
External Expertise and services The term “external expertise and services” is applied to expenses paid by the partners on the basis of:
  • contracts/agreement and
  • invoices/request for reimbursement
to external service providers who carry out certain tasks for the project because the partners lack the resources to carry them out themselves.

Further information on the eligible budget lines is available at EURIS Interregional Call Guidebook and Budget Lines Fact Sheets.

Administrative eligibility criteria

Proposals will be declared ineligible if they do not respect one of the following criteria. If a grant application is declared ineligible, it will not be considered for evaluation.

  • The filled Application Form and all annexes have been sent to the EURIS Lead Partner not later than 15.12.2010 (date as per post mark).
  • The original hard copy version of the Application Form and all related annexes come together with a CD-ROM or other electronic support including all e-versions of the documents. The hard copy and the e-versions are submitted in a single envelope, and are identical.
  • All submitted documents have to be in English language - the official language of the INTERREG IVC programme and the EURIS programme.
  • The Application Form has been signed by a duly authorised representative of the SubProject Lead Participant, dated and stamped.
  • Co-financing statements are submitted for all involved subproject participants. They are all signed, dated and stamped by a duly authorised representative of the respective institution.
  • The figures in the submitted cofinancing statements correspond to the individual budget figures of each partner in the application form.
  • A flow chart indicating the co-ordination and management structure has been attached.
  • The Subproject Lead Participant and all other Subproject Participants are public bodies or bodies governed by public law (According to INTERREG IVC regulations) and all of them are located in the 5 partner regions of the EURIS operation.
  • The partnership of the Subproject comprises financing partner institutions coming from at least 3 different EURIS partner regions.
  • The duration of the submitted sub-project is not longer than 22 months and all subproject activities end before 30/11/2012.